General Notes

• Oversees the affairs of all elements of the League.
• As chief administrator, selects and appoints all managers, coaches, umpires and committees (subject to the approval of the Board).
• Represents the League in the District organization. This includes attendance at all district Meetings, etc.
• Presides over league meetings, and assumes full responsibility for the operation of the League.
• Oversees all post-season tournaments hosted by the league.
• Oversee and coordinate all scheduling with other board members, including, but not limited to league calendar, opening day, scheduling of fields for all non-Little League uses.
• Oversee and coordinate with the League Information Officer all League Publicity campaigns, including, but not limited to announcements, registration, clinics, seminars, articles, etc.
• Oversee all long-term development and planning.

Vice-President

• Responsible for the coordination of all activities relating to baseball.
• Coordinates and oversees all Division Directors activities, including but not limited to: making sure that equipment bags are distributed to and returned by managers in a timely manner; making sure that all uniforms and awards are distributed in a timely manner; making all managers, coaches, and parents aware of all meetings, local rules, and conduct expected at all practices and games.
• Coordinates with directors in preparing and proposing a list of all divisional Managers for Board approval and President's selection.
• Oversees all Manager/Coach activities.
• Coordinates with and assists the Player Agent and Division Reps in conducting all drafts and/or selection of all teams.
• Coordinates with the Safety Officer in making sure that all safety issues are addressed.
• Coordinates with the Safety Officer and the Player Agent to insure that all managers, coaches and players at all levels are receiving proper instruction.
• Assists the President in overseeing all post-season tournaments hosted by the league.

Secretary

• Maintains a register of members and directors.
• Records the minutes of meetings, prepare in written format, and distribute via email.
• Provide copies of meeting minutes for each board meeting.
• Provide attendance roster for each board meeting.
• Maintain files of all board minutes, attendance rosters, meeting agenda’s, activities
• Create bulletin board visuals for field and define content material
• Prepare and maintain map of all fields
• Responsible for sending out notice of meetings (coordinates with President).

Treasurer

• Signs checks as directed by league constitution.
• Dispenses League funds as approved by Board of Directors.
• Reports on status of League funds.
• Keeps League books and financial records.
• Assumes responsibility for all League finances.
• Prepares and submits league tax returns, etc.
• Prepares budgets

Player Agent

• Conducts annual tryouts (In coordination with VP).
• Responsible for player selection (conducts all drafts, coordinates scheduling of drafts with VP).
• Responsible for checking birth records and eligibility of all players.
• Supervises and coordinates the transfer of players between divisions, either up or down in age.
• Assume responsibility of prime coordinator of all player affairs, including but not limited to: sponsorship/player issues, financial or other family issues (including all issues of a delicate nature that need not be made public), etc.   

Safety Officer

• Coordinates all safety activities
• Ensures safe playing conditions.
• Coordinates reporting and prevention of injuries.
• Solicits suggestions for making conditions safer.   
• Obtain, update and maintain First Aid Kits throughout the Park.
• Responsible for conducting and coordinating all background checks of all volunteers to meet Little League guidelines, and keeping a list of of all volunteers approved.

• Coordinates with the VP and Player Agent to schedule, conduct and monitor all clinics and seminars.
• Responsible for seeing all programs and development opportunites relating to manager, coaches and players.
• Responsible for monitoring and evaluating the development and progress of all managers and coaches in the league (coordinated with VP and Division Reps).

Webmaster

• Manages the Leagues official home page - www.rsmll.com
• Manages the online registration process (coordinating, updating and maintaining on-line registration).
• Ensures that League news and scores are updated on a regular basis.
• Collects, posts, and distributes important information on League activities to Little League Baseball, district, public, league members and media, including monthly email newsletter.
• Prepare forms and handouts for registration (registration forms, volunteer signup forms, contact list of directors, softball clinic, coaches and umpire clinics).

Equipment Manager

• Responsible for the upkeep and maintenance of all player equipment.
• Coordinates with the Vice Presidents and Division Reps to receive all equipment bags back from the managers at the end of the season (or the end of all-star season).
• Maintains an inventory of all equipment in each bag to ensure that all equipment is returned and that equipment which has exceeded its life expectancy is replaced.
• Inspects all equipment, removing damaged, worn, or unsafe equipment, and replaces with new equipment.
• Orders all new equipment.
• Maintains inventory of reserve equipment.
• Prepares all equipment bags for distribution each new season with size appropriate equipment for each division.
• Provides scorebooks and pitch-count books to appropriate teams.
• Coordinates with the Vice Presidents and Division Reps to make sure that all equipment bags are distributed to managers by/on draft day for each league.

Uniform Manager

• Responsible for ordering and distributing all uniforms for players and managers, including the regular season, all-stars and other post-season teams to Division Reps. Will need the quantities, sizes, and colors for each team. Include copies of team order sheets for each manager so they can distribute to team.
• Work directly with uniform provider.
• Once shirts are in, contact each director to set up a date and time to pick up uniforms. Can have them pick up at your home or at the fields if you want.
• Order the All-Star uniforms once those teams are formed near the end of the season.
• Responsible for ordering and distributing all trophies and medals for players to directors. Can order these right after the season starts so the directors can give them to their managers before their final game.

Umpire in Chief

• Responsible for the hiring, training, and scheduling of all umpires for baseball and softball.
• Coordinates with the Safety Officer to schedule all umpire training clinics, seminars, etc.
• Organizes and directs all training clinics, seminars, etc.
• Coordinates with the Vice President and Scheduler to prepare all umpire work schedules.
• Work with website to update all work schedules online.

Sponsorship Manager

• Contact and maintain relationships with sponsors.
• Responsible for ordering and distributing sponsor plaques to sponsors at season completion.
• Responsible for ordering all sponsorship signs.
• Responsible for the coordinating of all sponsorship activities, including but not limited to: in-season team uniforms, scoreboard signs, outfield signs, bleacher signs, concession stand signs, restroom signs, post-season teams, and post-season tournaments.
• Coordinates with the Treasurer to make sure that all sponsorships are paid.

Concessions Manager

• Responsible for staffing the concession stand
• Make sure the stand is clean and money put away at the end of the night.
• Responsible for setting the work schedule each week
• Responsible for ordering/purchasing what is needed to keep the shelves stocked.

• Maintain the fields by coordinating activities with SAMLARC
• Communicate field closure on weekend or holidays due to inclement weather
• Verify all fields have necessary tools to prepare for practice/games including paint and chalk.

(Rookie, Machine Pitch, Single A, AA, AAA, and Majors, Juniors, Challengers)

• The Division Reps are responsible to run and organize their individual divisions (i.e. Rookie, Junior, Major, etc.) within Santa Margarita Little League. All Division Reps work in conjunction with the Vice President.